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Final paper preparation and submission instructions 1: Formatting Instructions You have to use the following formats when preparing your papers for final submission to the ICM Conference: a.LaTeX Template: Download the ICM.zip LaTeX2e template archive. The archive contains the .tex template file and the bibliography style file. b.Word Template: Download the template_paper_ICM.doc author's template for Microsoft Word. This file contains a template for you to use in creating your paper. Your Conference registration will be complete only if at least one of the authors attends the conference and presents the paper and all the following points are accomplished:
2: Important Deadlines PAPER DEADLINE: Final paper is due by October 18, 2011. There is a very tight schedule for preparing the conference proceedings, and there will be NO time extensions given!! COPYRIGHT DEADLINE: A signed copyright release form is also due by October 18, 2011. 3: PDF eXpress Plus Online File Conversion/PDF Validation Tool All papers will be available on the IEEE Xplore digital library. For IEEE, all papers submitted for publication must meet the IEEE standards. Access to PDF eXpress Plus, the IEEE's online file conversion/PDF validation tool, will assist authors in preparing suitable electronic files of their final papers. PDF eXpress Plus helps authors convert their papers into IEEE Xplore-compatible PDF files (conversion function) or to check their own PDF files for IEEE Xplore compatibility (PDF validation function). After using PDF eXpress Plus, you will still need to submit the IEEE Xplore-compatible PDF file of your final paper later in this publication submission process (see STEP 6). a) PDF eXpress Plus will be available for use on October 4, 2011. Go to http://www.pdf-express.org/plus and follow the instructions. Conference ID: ICM11xp b) If you would like to create your own PDF file, please change the setting on your PDF distiller to insure your paper meets IEEE PDF specifications. Basic PDF distiller settings MUST be changed to: Optimized, Acrobat 5.0 compatibility, ALL graphics at least 300 dpi resolution (higher if preferred), ALL fonts MUST be embedded and subset, Postscript settings DO NOT override distiller settings, Page size is 612.0 x 792.0 points IMPORTANT: Authors must check their final PDF files before submission to verify that all fonts have been properly embedded and subset. Some font manufacturers now flag their fonts to not embed. These fonts must be avoided. c) If you would like to submit your source file to PDF eXpress Plus for conversion and validation, PDF eXpress Plus converts the following file types to PDF: Postscript Microsoft Word Freelance PageMaker FrameMaker Word Pro WordPerfect QuarkXpress* Rich Text Format (La)TeX (DVI and all support files required)* * For documents created in formats that do not embed source files, include all support files with the final manuscript in a compressed archive for submission. If it is possible to embed images in the source document, you should do so to avoid potential issues, such as missing graphics. 4: Renaming your PDF File for Submission The certified acceptable file you receive from PDF eXpress will be given a filename in the form PID123456.pdf. You should rename this exact file to conform to the following naming convention: lastname-paperID.pdf, where lastname is the last name of the first author, and paperID is the paper ID assigned to the first submission and provided by easychair. Please also name your approval email from PDF eXpress using the convention lastname-paperID.txt. 5: Submitting a Copyright Release Form The All authors have to submit the copyright of their papers to IEEE in order to have their papers included in the ICM program and conference proceedings. The authors must obtain all clearances related to the publication. You can download the copyright form from the IEEE Copyright Form web page. This copyright release form MUST be COMPLETED when you are submitting your paper. Please note that you are stating that the material in your paper is original and you have not previously released copyright for this paper to another party. We cannot publish your paper without this properly completed form. The signed IEEE copyright form should be sent by email to Mouna Baklouti at mouna.baklouti@ieee.org 6: Final Paper PDF File Submission Submit your paper through PDF eXpress Plus and when you are happy with the PDF file, click on the "approve for collection" link. Rename your file as explained in Step 4. Your paper will be collected from the PDF eXpress Plus site.
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Important Dates
Paper
Submission
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